Hindi

Policies

Website Policy Statements

Objective

  • To ensure systematic and secure archival of outdated or obsolete website content
  • To maintain the integrity, authenticity, and accessibility of important information for future reference and audits
  • To comply with legal, regulatory, and organizational requirements related to record retention and content management
  • To support transparency, accountability, and knowledge management within WAPCOS

Policy Statement

WAPCOS is committed to the structured, secure, and transparent archival of web content to preserve the integrity of information, support compliance, and maintain trust among stakeholders. This policy outlines the processes, roles, and standards governing the archival of content published on the WAPCOS portal.

Content Review and Identification

All content published on the WAPCOS website will be periodically reviewed to identify materials that are outdated, superseded, irrelevant, or no longer required for active display. Content eligible for archival will be marked and documented by authorized personnel.

Archival Process

Identified content will be securely archived in an organized and retrievable format. The archival process will ensure that archived content remains unaltered, and its authenticity is preserved. Archived content will be removed from public access but retained within the organization as per retention guidelines.

Retention and Disposal

Archived content will be retained for a duration specified by government or organizational guidelines. After the completion of the retention period, content will be reviewed for either permanent preservation or secure disposal, based on its historical or legal significance.

Access and Security

Access to archived content will be restricted to authorized personnel only. Appropriate access controls, audit trails, and security measures will be enforced to prevent unauthorized viewing, modification, or deletion of archived content.

Compliance and Documentation

The archival process will comply with relevant legal, regulatory, and organizational requirements. All steps and actions taken during the archival and disposal process will be documented for accountability and audit purposes.

Policy Review

This Content Archival Policy will be reviewed periodically and updated as necessary to reflect changes in statutory requirements, technological advancements, or organizational needs.

Objective

  • To ensure the accuracy, authenticity, and reliability of all information published on the WAPCOS portal
  • To define a transparent process for contributing content to the website by various stakeholders
  • To establish clear roles and responsibilities for content creators, moderators, and approvers
  • To maintain up-to-date, relevant, and user-friendly information for all visitors, in compliance with government norms
  • To prevent the publication of inappropriate, unauthorized, or sensitive content on the portal
  • To provide a mechanism for timely review, approval, and archival of published content

Policy Statement

WAPCOS is committed to maintaining a high standard of information quality and user trust on its official portal. This policy defines the processes and responsibilities for content contribution, moderation, and approval as follows:

Content Contribution

Only authorized officials and designated contributors may submit content for publication on the WAPCOS portal. Each contributor must ensure that the submitted information is accurate, complete, and relevant to the objectives of the WAPCOS. All submissions must adhere to the prescribed formats and guidelines issued by the organization

Content Moderation

Submitted content will be subject to moderation by designated moderators. Moderators are responsible for verifying the accuracy, appropriateness, and compliance of the content with applicable government policies and standards. Moderators may return content to contributors for revisions or reject submissions that do not meet required standards

Content Approval

Only content that has been reviewed and cleared by a designated Approving Authority will be published on the portal. Approvers are responsible for the final validation of content, including the review of legal, security, and policy compliance aspects. No content shall be made live on the WAPCOS portal without explicit approval from the designated authority

Review and Update

All published content must be reviewed at regular intervals to ensure continued relevance and accuracy. Content that is outdated, incorrect, or irrelevant shall be archived or removed following the procedures set forth in the Content Archival Policy

Accountability

Every piece of content on the WAPCOS portal will be traceable to its contributor, moderator, and approver, ensuring accountability at each stage of the content lifecycle

Compliance

This policy is aligned with the Guidelines for Indian Government Websites (GIGW) and all other applicable statutory requirements. All stakeholders must adhere strictly to this policy to uphold the credibility and integrity of the WAPCOS portal

Objective

  • To ensure the continuous availability, reliability, and security of the WAPCOS website and its critical information resources
  • To minimize disruption of services due to unforeseen events, cyber-attacks, system failures, or disasters
  • To define clear roles, responsibilities, and processes for effective contingency planning and response

Policy Statement

WAPCOS is committed to protecting its website and associated digital assets from disruptions through robust contingency management. This plan establishes the framework for identifying risks, preparing for emergencies, and ensuring rapid recovery of services to maintain stakeholder trust and fulfill statutory obligations.

Risk Assessment and Preparedness

Regular risk assessments will be conducted to identify vulnerabilities related to hardware, software, network, and data. Based on these assessments, mitigation strategies and preventive measures will be put in place, including regular data backups, redundant systems, and security protocols.

Incident Response

In the event of a system failure, security breach, data corruption, or disaster, a designated Incident Response Team (IRT) will be activated. The IRT will immediately assess the situation, implement containment measures, notify relevant authorities, and initiate recovery protocols.

Data Backup and Recovery

Regular backups of all critical data and system configurations will be maintained at secure, geographically separate locations. Backup integrity will be periodically tested, and clear procedures will exist for restoring data and resuming operations in the event of a disruption.

Communication Plan

During any major incident affecting website availability or data integrity, timely and accurate communication will be maintained with internal stakeholders, government authorities, and the public as required. Predefined templates and contact lists will be used for rapid information dissemination.

Training and Awareness

All relevant staff will be trained in contingency procedures and incident response protocols. Regular drills and awareness programs will be conducted to ensure preparedness and reduce response times during actual incidents.

Review and Continuous Improvement

The Contingency Management Plan will be reviewed at least annually and after every major incident. Lessons learned from drills and real events will be incorporated to strengthen the plan and ensure ongoing resilience of the WAPCOS's digital infrastructure.

Objective

  • To protect the intellectual property rights of content published on the WAPCOS website
  • To define the permissible use, reproduction, and citation of website material by users and third parties
  • To ensure compliance with relevant copyright laws and government regulations

Policy Statement

The Polavaram Project Authority (WAPCOS) retains the copyright for all content available on its official website, unless otherwise specified. This policy governs the use, sharing, and reproduction of website materials by users, organizations, and third parties.

Ownership of Content

All materials—including text, images, graphics, videos, documents, and other media—published on the WAPCOS website are the exclusive property of WAPCOS, unless a different copyright holder is explicitly acknowledged.

Permissible Use

Users are permitted to view, download, and print information from the website solely for personal, non-commercial, and informational purposes, provided that the material is not modified and the source is properly cited.

Restrictions on Reproduction and Distribution

No content from the WAPCOS website may be reproduced, republished, uploaded, posted, transmitted, or distributed in any form or by any means without the prior written permission of WAPCOS. Unauthorized use of the website's content may violate copyright, trademark, and other applicable laws.

Citation and Acknowledgement

If WAPCOS website material is referenced or quoted in any publication, presentation, or communication, the source must be clearly acknowledged as "Polavaram Project Authority (WAPCOS) Website" along with the specific URL and the date of access.

Use in Publications and Media

Requests for use of website content for official publications, press releases, media coverage, or any commercial or public distribution must be submitted in writing to the WAPCOS for review and approval.

Third-Party Content

Some content on the WAPCOS website may be the intellectual property of third parties and used with their permission. Such content is subject to the copyright and licensing terms of the respective owners, and must not be reused without their consent.

Policy Review

This Copyright Policy will be reviewed and updated periodically to ensure compliance with current legal requirements and organizational standards.

Objective

  • To ensure that all content published on the WAPCOS website remains accurate, relevant, current, and compliant with applicable standards
  • To establish systematic review procedures for content quality, reliability, and legal conformity
  • To assign clear responsibilities for the timely review and update of website material

Policy Statement

The Polavaram Project Authority (WAPCOS) is committed to maintaining a high standard of information quality and reliability on its website. This Content Review Policy establishes structured processes and responsibilities for the periodic review and update of all published content to ensure continued accuracy and relevance.

Periodic Review Schedule

All content on the WAPCOS website shall be reviewed at defined intervals—at least once every six months, or more frequently as needed—by designated content owners or responsible officials.

Content Review Process

The review process will involve checking each page, document, and resource for factual accuracy, relevance, clarity, and compliance with current laws, regulations, and organizational guidelines. Content found to be outdated, incorrect, or no longer necessary will be updated, archived, or removed as appropriate.

Roles and Responsibilities

Specific roles—including content contributors, moderators, and approving authorities—will be assigned the responsibility to monitor and review designated sections of the website. Any changes or updates to content must undergo appropriate moderation and approval before being republished.

Feedback and Corrections

The WAPCOS encourages users and stakeholders to report inaccuracies or suggest improvements via the website's feedback mechanism. Reported issues will be promptly reviewed and addressed as per the defined workflow.

Documentation and Compliance

All content review actions, updates, and approvals will be documented for accountability and audit purposes. The content review process will comply with the Guidelines for Indian Government Websites (GIGW) and other applicable standards.

Policy Review

This Content Review Policy will itself be reviewed and updated periodically to reflect evolving best practices, statutory requirements, and organizational needs.

Objective

  • To define clear guidelines for linking to and from the official WAPCOS website
  • To maintain the integrity, credibility, and security of the WAPCOS's digital presence
  • To facilitate appropriate access to relevant external resources while protecting users and WAPCOS's reputation

Policy Statement

The Polavaram Project Authority (WAPCOS) recognizes the value of hyperlinks in enhancing user experience and providing access to relevant information. This policy sets forth the conditions and procedures for linking to and from the WAPCOS website.

Linking to the WAPCOS Website

- Other websites and organizations may provide hyperlinks to the WAPCOS homepage or specific pages, provided such links do not imply endorsement or partnership with WAPCOS unless explicitly authorized.
- Links must not be used in a manner that misrepresents the relationship with WAPCOS or presents WAPCOS or its content in a false, misleading, or derogatory context.
- WAPCOS reserves the right to withdraw permission for linking at any time without prior notice.

Links from the WAPCOS Website

- The WAPCOS website may contain links to external websites for user convenience and additional information.
- WAPCOS is not responsible for the content, reliability, or security of external websites, and linking does not constitute an endorsement or approval of any external content, products, or services.
- Users are advised to review the terms and privacy policies of external sites when following such links.

Third-Party Links and Endorsement

- Any third-party website wishing to link to WAPCOS must not contain or promote unlawful, defamatory, obscene, or offensive content.
- The inclusion of links to third-party sites is at the discretion of WAPCOS and may be reviewed, updated, or removed as deemed appropriate by the Authority.

Security and Disclaimer

- WAPCOS takes measures to ensure the security of its website, but cannot guarantee the security or privacy practices of external sites.
- WAPCOS is not liable for any damages or losses resulting from accessing third-party websites through hyperlinks on the WAPCOS website.

Policy Review

This Hyperlinking Policy will be periodically reviewed and updated to reflect changes in statutory requirements, technological developments, and organizational needs.

Objective

  • To inform users about the types of information collected through the WAPCOS website and how it is used
  • To safeguard the privacy and security of users' personal information
  • To ensure compliance with applicable laws and regulations regarding data protection and privacy

Policy Statement

The Polavaram Project Authority (WAPCOS) is committed to protecting the privacy and confidentiality of its website users. This Privacy Policy outlines the manner in which information is collected, stored, used, and safeguarded on the WAPCOS website.

Information Collection

- The WAPCOS website may collect personal information such as name, email address, phone number, and location details, only when users voluntarily submit such information through forms or feedback mechanisms.
- The website may automatically record certain technical information such as IP address, browser type, access date and time, and pages visited, for statistical and security purposes.

Use of Information

- Collected information is used solely for the purpose for which it is provided, such as responding to queries, processing feedback, or improving website functionality.
- Aggregated data may be used for statistical analysis and reporting, but such data will not identify individual users.

Disclosure to Third Parties

- WAPCOS does not sell, trade, or share users' personal information with third parties, except when required by law or authorized by the user.
- Information may be shared with government agencies or law enforcement for security, legal, or investigative purposes as mandated by applicable laws.

Data Security

- WAPCOS employs appropriate administrative, technical, and physical safeguards to protect users' personal information from unauthorized access, disclosure, alteration, or destruction.
- Despite best efforts, WAPCOS cannot guarantee absolute security and encourages users to exercise caution when submitting sensitive information online.

Cookies and Tracking Technologies

- The WAPCOS website may use cookies or similar technologies to enhance user experience, track website usage, and personalize content.
- Users may control or disable cookies through their browser settings, though some website features may not function optimally as a result.

Links to External Sites

- The WAPCOS website may contain links to external websites. WAPCOS is not responsible for the privacy practices or content of these third-party sites, and users are encouraged to review their privacy policies separately.

Policy Review

This Privacy Policy will be reviewed and updated periodically to remain aligned with best practices, statutory requirements, and organizational needs.

Objective

  • To protect the WAPCOS website and its information assets from unauthorized access, disclosure, modification, or destruction
  • To ensure the confidentiality, integrity, and availability of data managed by WAPCOS's digital systems
  • To promote security awareness and compliance among all stakeholders and users

Policy Statement

The Polavaram Project Authority (WAPCOS) is committed to maintaining the highest standards of security for its website and digital infrastructure. This Security Policy outlines the principles and measures adopted to safeguard data, services, and user trust.

Access Control

- Access to the WAPCOS website and backend systems is restricted to authorized personnel based on assigned roles and responsibilities.
- Strong authentication mechanisms and password policies are enforced for all user accounts with privileged access.

Data Protection

- Sensitive information is encrypted both in transit and at rest, wherever applicable.
- Regular backups of critical data are maintained to ensure recoverability in case of system failures or disasters.

System and Network Security

- The website is protected using firewalls, intrusion detection/prevention systems, and regular vulnerability assessments.
- Security updates and patches are promptly applied to all software and hardware components.

Monitoring and Incident Response

- System activity is continuously monitored for suspicious behavior or security breaches.
- An incident response plan is in place to promptly address, investigate, and remediate any detected security incidents.

User Awareness and Training

- All personnel involved in the management or operation of the WAPCOS website receive regular training in cybersecurity best practices, data privacy, and safe handling of digital assets.

Third-Party Access and Outsourcing

- Any third-party access to WAPCOS systems or data is strictly controlled and governed by contractual agreements outlining security requirements and responsibilities.
- Vendors and service providers are expected to adhere to WAPCOS's security standards and are subject to compliance checks.

Policy Review

This Security Policy will be reviewed and updated periodically to address emerging threats, regulatory changes, and advancements in technology.

Objective

  • To ensure continuous availability, reliability, and optimal performance of the WAPCOS website
  • To promptly detect, report, and address technical issues, security threats, or unauthorized changes
  • To maintain user trust and compliance with statutory and organizational requirements

Policy Statement

The Polavaram Project Authority (WAPCOS) is committed to the regular and systematic monitoring of its website to uphold high standards of service delivery, security, and compliance. This plan defines the scope, frequency, and responsibilities for monitoring activities.

Monitoring Scope

- The monitoring process covers website uptime, response times, broken links, server health, content updates, and security vulnerabilities.
- Both automated tools and manual checks are employed to ensure comprehensive coverage.

Monitoring Frequency

- Website uptime, performance, and security are monitored 24x7 using automated systems.
- Manual content and functional checks are conducted at least once per week or after major updates.

Incident Detection and Reporting

- Any issues such as downtime, defacement, unauthorized content changes, or security breaches are immediately flagged by the monitoring system.
- Detected incidents are reported to designated IT personnel for investigation and remediation as per the Contingency Management Plan.

Performance and Analytics

- Website traffic, user behavior, and access patterns are regularly analyzed to identify usage trends, optimize resources, and enhance user experience.

Documentation and Review

- All monitoring activities, detected incidents, and corrective actions are documented for accountability and future audits.
- The Website Monitoring Plan is reviewed periodically and updated to incorporate best practices, emerging threats, and changes in regulatory requirements.

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